For food manufacturers, creating delicious, high-quality products is only part of the equation. To truly stand out and ensure consumer trust, food safety must be a top priority. One way to achieve this is by obtaining SQF (Safe Quality Food) certification, a globally recognized standard overseen by the Safe Quality Food Institute (SQFI). SQF certification not only demonstrates your commitment to food safety but also opens doors to new markets and reduces the risk of recalls.
Here’s a step-by-step guide to help your food business get SQF certified:
Step 1: Register Your Facility
Begin by registering your site on the SQFI assessment database. This involves an initial registration fee and annual renewals. Registration must be completed before your certification audit.
Step 2: Designate an SQF Practitioner
Appoint a full-time employee to oversee your SQF program. This person should:
- Be employed at your facility.
- Complete HACCP or PCQI training.
- Have a solid understanding of the SQF Code.
- Be competent in implementing and maintaining HACCP-based plans.
Having a substitute SQF practitioner ensures continuity in case of absence.
Step 3: Define Your Scope of Certification
Identify the food sector categories (FSC) relevant to your products and processes. This scope determines which elements of the SQF Code apply to your audit.
Step 4: Document Your SQF System
Develop detailed policies, procedures, and records that align with the SQF Code. Your documentation should include:
- Cleaning and sanitation records.
- Critical food safety limit validations.
- Internal audits and inspections.
- Procedures for handling and storage of food.
Step 5: Implement Your SQF System
Put your documented policies and procedures into practice. This involves training staff, maintaining accurate records, and conducting internal audits to ensure compliance with the SQF Code.
Step 6: (Optional) Conduct a Pre-Assessment Audit
Schedule a pre-assessment audit to identify gaps in your implementation. While not mandatory, this step can save time and resources during the final certification audit. Assured Food Safety Consulting helps in pre-assessment audit. Email us at info@assuredfoodsafety.ca to get your pre-assessment done.
Step 7: Select a Certification Body (CB)
Choose an accredited certification body to conduct your SQF audit. Collaborate with the CB to confirm the scope and schedule your audit.
Step 8: Complete the Initial SQF Audit
A registered food safety auditor will evaluate your documentation and observe your operations to ensure compliance with the SQF Code. Be prepared for interviews, inspections, and thorough reviews.
Step 9: Audit Reporting and Closeout
The auditor will provide a detailed report of findings. Address any non-conformities promptly and provide evidence of corrective actions to the CB.
Step 10: Receive SQF Certification
If your facility meets all requirements, you will receive your SQF certification within 10 days of completing the audit. Congratulations, your food business is now SQF certified!
How Long Does It Take?
The timeline for SQF certification varies depending on your facility’s readiness. It can take 6-12 months, factoring in documentation, implementation, and audit scheduling.
Achieving SQF certification is a robust process that enhances your commitment to food safety and quality. By following these steps, you’ll not only safeguard your brand but also position your business for long-term success in the competitive food industry.
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2025 is the year to level up your food safety standards and get your SQF with AFSC. Here is how SQF Certification will support your business: https://assuredfoodsafety.ca/service/gfsi-audit-brc-sqf/
Assured Food Safety Consulting’s certified SQF Consultant and Lead HACCP instructors have been helping food businesses since 2022. We provide food safety plan creation services and HACCP/GFSI training services. If you require assistance with your HACCP plan or SQF program, Contact us at info@assuredfoodsafety.ca to request a quote.
